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2018 Call for Abstracts
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CALL FOR ABSTRACTS – 2018

Each year the ACT sends out a Call for Abstracts to be presented and included in the proceedings for the Therio Conference in the upcoming year. Below is the information relative to this process.

Abstracts must be received no later than February 15, 2018 for consideration.


The Society for Theriogenology and American College of Theriogenologists issue a call for research and case abstracts to be presented at the annual Therio Conference August 1-4, 2018 in Milwaukee, Wisconsin.

Abstracts will be considered in four categories: 

1. Competitive Category: Abstracts submitted for this category must have a graduate student, resident, veterinary student, or undergraduate student as the first author (only one submission per first author will be accepted in this category). Abstracts on material that has already been published or has been accepted for publication at the time of submission will not be considered. These abstracts will be judged on the basis of scientific merit (written). The eight abstracts with the highest written scores will be selected for presentation during the abstract competition. First authors chosen to present in the abstract competition will receive one complimentary registration for the meeting. The abstracts will be presented during a plenary session and judged for presentation quality (oral and understanding of scientific basis). Financial awards will be given to the four presenters with the highest total score (written plus oral).

 The first author (graduate student, resident, veterinary student, or undergraduate student) will be required to present the abstract during the abstract competition at the Therio Conference. Oral presentations will be 10 minutes in length; an additional two to three minutes will be allowed for questions only. Time limits will be strictly enforced for the abstract competition; exceeding the 10-minute time limit will result in disqualification from the competition.

 Other high-scoring abstracts not selected for the abstract competition will be chosen for presentation during a noncompetitive session, and one of the authors will be required to present the abstract at the Therio Conference during a general session or educational session. Presenters of these abstracts will not receive complimentary registration for the conference.

If the appropriate author is not available to present the abstract at the Therio Conference, you may petition the Chair of the Scientific Abstract Committee to request permission for an alternative author to present the information. In the case of a competitive abstract for which the submitting graduate student/resident is not available to present the abstract but for which a suitable substitute presenter can be found, the abstract may still be included for presentation during the competitive session but it will not be scored and will not be eligible for awards.

2. Non-Competitive Category: All individuals, including practitioners, faculty, graduate students, residents and veterinary students are encouraged to submit abstracts to be considered for presentation during a general session or an educational session (there may be more than one submission per first author in this category). Abstracts on material that has already been published or has been accepted for publication at the time of submission will not be considered. Presenters in this category will not receive a complimentary registration to the conference. Oral presentations will be 10 minutes in length; an additional two to three minutes will be allowed for questions only.

3. Case Abstract Category: All individuals, including practitioners, faculty, graduate students, residents, are encouraged to submit note-worthy case reports for consideration for presentation during a general or educational session. Abstracts on material that has already been published or has been accepted for publication at the time of submission will not be considered. Case reports will not be considered for inclusion in the competitive category. There may be more than one submission per first author in this category. Presenters in this category will not receive a complimentary registration to the conference.

4. Poster Category: All individuals, including practitioners, faculty, graduate students, residents, are encouraged to submit abstracts/case reports to be presented as posters. Abstracts on material that has already been published or has been accepted for publication at the time of submission will not be considered. There may be more than one submission per first author in this category. Presenters in this category will not receive a complimentary registration to the conference. You are encouraged to be present as often as possible during exhibit hall breaks to answer questions about your poster. However, all poster presenters are expected to be present during the Friday lunch hour when the conference will advertise your presence. Abstracts and case abstracts not selected for oral presentation may be given the option to be presented as posters.

General: Presenters of research abstracts, posters, and case abstracts will not be reimbursed for travel or other expenses incurred in presenting an abstract, nor will they receive an honorarium. Accepted abstracts will be printed in the annual Therio Conference Proceedings, Clinical Theriogenology Journal.

Submission of an abstract for consideration in either the competitive or any noncompetitive sessions is considered a commitment that, should the abstract be accepted in any of the categories, the appropriate author (as described in the “Call for Abstracts”) will attend the Therio Conference to present the abstract in a formal oral or poster session.

In the event that no suitable person is available to present an accepted abstract or poster at the Therio Conference, the submitting/presenting author will be barred from submission of scientific abstracts for consideration for presentation at the Therio Conference and will be barred from speaking at the Therio Conference for a period of five (5) years. All other authors will be barred from submission of Scientific Abstracts for consideration for presentation at the Therio conference and will be banned from speaking at the Therio Conference for one (1) year.

Penalized authors have the right to petition the Executive Board of the American College of Theriogenologists for a reduction or waiver of the penalty. A written petition that includes the reason for the absence from the meeting should be submitted to the Chair of the Scientific Abstract Committee no later than one week before the Therio Conference. The Chair and other members of the Abstract Committee will review the petition and present the case to the EB at the August board meeting. Authors will be notified of the decision of the board by email after the conclusion of the Therio Conference.

 

GUIDELINES: WHAT TO SEND AND HOW TO SEND IT 

Electronically: Submit via email (address on top of submission form) or on a CD (compatible with Microsoft Word)

General: Authors should read the Guide for Authors for the journal Clinical Theriogenology.

Font: 12 point Times New Roman

Length: No longer than one page

Paper: 8.5” x 11”

Margins: 1.5” top and bottom – 1” left and right

Header: The title, authors, and their affiliations must be centered at the top of the page.

Content: Abstracts should state clearly the hypothesis and aims of the project, describe the methods used, and summarize the findings. Keywords (up to five) should be listed at the bottom of the page. Authors are encouraged to consider the criteria for judging provided on the website.

Form: You must complete and submit the following submission form for your abstract.

Abstracts not adhering to these guidelines will not be considered for presentation.

 

DEADLINE: Abstracts must be received no later than February 15, 2018 for consideration.

 

IF YOU HAVE NOT RECEIVED AN ACKNOWLEDGEMENT THAT WE HAVE RECEIVED YOUR ABSTRACT SUBMISSION BY FEBRUARY 15, 2018, PLEASE CALL OUR OFFICE AT 334.395.4666

 

Those submitting abstracts for consideration will be notified by March 30, 2018 if their abstract(s) were accepted or declined.

 

2018 Abstract Submission Form

 

Format for abstracts published in the proceedings issue of Clinical Theriogenology

Introduction: Authors are asked to consult a recent issue of Clinical Theriogenology for examples of the format used by the journal. Instructions for authors are included in the forematter of each issue and should contain sufficient information to prepare acceptable manuscripts. Specific examples of each section of the abstract are presented below.

Page layout: One inch margins top, bottom, and sides; single spaced on one page; Times New Roman font, font size 12 point

Title: Bold font, centered, only first word and proper nouns upper case, remainder lower case

Example: Hydroallantois and prepubic tendon rupture in a Standardbred mare

 Authors: First name or initial, middle name or initial (if any), last name; separated by comma; departmental or institutional affiliation denoted by superscript letter (superscript numbers are used to cite references); superscript placed after punctuation; centered below title; do not include degrees or specialty board certification

Example: Madonna Jayne Wilda Morrison,a Bradley Back,a J. Trenton McClure,a Paul Hanna,a Claire Card,b Mariana Diel de Amorima

Institutional affiliation: Department, College, University, City, State abbreviation, Country (if other than the United States); do not include other information such as street address, zip (postal) code, etc.

Example: aAtlantic Veterinary College, University of Prince Edward Island, Charlottown, PE, Canada; bWestern College of Veterinary Medicine, University of Saskatchewan, Saskatoon, SK, Canada

Text: Indent the first line of each paragraph by 0.5 inches; single spaced; do not leave extra space between paragraphs; font size 12 point

Abbreviations: Abbreviations should be used sparingly; if a word is used only two or three times there is probably no need to abbreviate it. If a word is used multiple times, then abbreviation is acceptable. If abbreviations are used, define the abbreviation at its first use, then use the abbreviation thereafter. Do not begin a sentence with an abbreviation; either write the word or revise the sentence. Do not use abbreviations in titles.

Keywords: Authors should list up to six keywords that describe their work;

Example: Keywords: Equine, mucociliary, endoscopy, cervix, carbon

References: In general, most abstracts do not require bibliographic citation but if the authors wish to cite published literature, please follow the citation format used by the journal. References are cited in order of use in the text by a superscript number placed after any punctuation. Examples of acceptable citation format can be found in the instructions for authors in each issue of Clinical Theriogeno

Example: Hydroallantois in mares is a rare and life-threatening condition,1,2 which may lead to abdominal wall disease.2,3 

Journals

Authors:

List only first three authors, if more than three, then “et al”

Last name of authors first; then initials; no periods after initials or spaces between initials

Comma between authors’ names

Colon (:) after last author

Example: Falvo RE, Buhl AE, Reimers TJ, et al:

Title:

First letter of first word capitalized; capitalize only proper nouns in title

Lower case letter of first word after colon if used in title

Upper case letter of first word after period if title is composed of multiple sentences

Period after the end of title

Example:

True hermaphroditism in a wild sheep: a clinical report.

Journal Title:

Use official journal title abbreviations as found in PubMed. One word titles are not abbreviated. If the title abbreviation cannot be found in PubMed, then consult the website “Appendix A: Abbreviations for commonly used English words in journal titles” available at:

http://www.issn.org/services/online-services/access-to-the-ltwa/

Journal titles are in normal font, not italics.

One space between journal title and year of publication

Year of Publication:

Year of journal publication is followed by a semi-colon (;)

No space after year or after semi-colon

Volume Number

The volume number of the journal follows the semi-colon, no spaces and is followed by a colon

Issue numbers, months, etc are not included

Page Numbers

The inclusive page numbers are listed; if only the first page is listed, it gives the appearance that the work cited is an abstract and less worthy than a full manuscript. All digits are given. A period follows the page numbers.

Examples of proper citations:

Bruere AN, McDonald MF, Marshall RB: Cytogenetical analysis of an ovine male pseudohermaphrodite and the possible role of the Y chromosome in cryptorchidism of sheep. Cytogenetics 1969;8:148-157.

Falvo RE, Buhl AE, Reimers TJ, et al: Diurnal fluctuations of testosterone and LH in the ram: effect of HCG and gonadotrophin-releasing hormone. J Reprod Fertil 1975;42:503-510.

Barrack ER, Berry SJ: DNA synthesis in the canine prostate: effects of androgen and estrogen treatment. Prostate 1987;10:45-56.

Parkinson TJ, Smith KC, Long SE, et al: Inter-relationships among gonadotrophins, reproductive steroids and inhibin in freemartin ewes. Reproduction 2001;122:397-409.

Bunch TD, Callan RJ, Maciulis A, et al: True hermaphroditism in a wild sheep: a clinical report. Theriogenology 1991;36:185-190.

Fayrer-Hosken RA, Huber TL, Miller DM, et al: Infertility in a ewe as a result of ovotestis. J Am Vet Med Assoc 1992;200:1528-1529.

Veterinary Clinics of North America looks like a book but it is a journal and should be so cited.

Example:

Johnson CA: Diagnosis and treatment of chronic vaginitis in the bitch. Vet Clin North Am Small Anim Pract 1991;21:523-531.

Books:

Authors:

Cite the authors of the chapter, not the editor(s) if a multi-author book

List the first three authors, followed by et al if there are more than three

Punctuation and spacing the same as above for authors of journal articles

Title:

Capitalize the first word of the title, then only proper nouns if they appear in the title

Period after the end of the title

Editor(s):

List the editors of a multi-author book; list only the first three followed by et al if there are more than three editors

City of Publication:

List the city in which the book was published. Include the state (if in the United States) if the city is small and not easily recognized by the reader; include the country if a small city is not in the US; followed by a colon

Publisher:

One space after colon, then list the publisher

Semi-colon after name of publisher

Year:

One space after semi-colon, then year of publication

Period after the year, followed by one space

Pages:

Lower case “p”followed by a period and one space

Inclusive page numbers of chapter or section;

Period follows page numbers

Examples:

Stone EA: Ovary and uterus. In: Slatter D, editor. Textbook of small animal surgery. Philadelphia: WB Saunders; 2003. p. 1487-1502.

McKentee K: Cervix, vagina, and vulva. Reproductive pathology of domestic mammals. San Diego: Academic Press; 1990. p. 209-210.

Barth AD: Evaluation of potential breeding soundness. In: Youngquist RS, Threlfall WR, editors. Current therapy in large animal theriogenology. 2nd ed. St. Louis: W.B. Saunders; 2007. p. 228-240.

Maxwell H: Inability to breed due to injury or abnormality of the external genitalia of bulls. In: Hopper RM, editor. Bovine reproduction. Ames(IA): Wiley; 2015. p. 113-127.

Common problems with words:

Spelling: Please use American spelling throughout

Write out the entire word (examination, not exam; laboratory, not lab)

Plural words: The words “data” and “media” are plural and take a plural verb (data were; media were); if singular use is intended, use datum and medium

Post: The English word “post” has many meanings, none of which are “after”. The prefix “post-“ means “after” but indiscriminant use of post- placed before random words has become jargon and is widely misused in print and electronic communication. A few words such as “postpartum” have become standard English. In many cases “after” or “following” are more appropriate words. If you cannot find it in a dictionary, it is not a word.

Fetus: The plural of “fetus” is “fetuses”

Recommended reading:

Day R, Gastel B: How to write and publish a scientific paper. 7th ed. Cambridge: Cambridge University Press; 2012.

 

Committee Documents

Case Abstract Scoring Sheet

Abstract Written Score Sheet

Abstract Oral Score Sheet

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