INFORMATION & RULES GOVERNING EXHIBITORS
PAYMENTS & FEES
fee for an 8-foot by 10-foot exhibit space is $1200.00. Payment can be made by check drawn on U.S. bank, U.S. money order, Visa, MasterCard, American Express or Discover. The fee is due when the contract for exhibit
space is submitted. For your company
name to be included in conference materials, contract and fee are due no later
than February 16, 2016.
EXHIBIT SPACE ASSIGNMENT·
will be assigned in order that requests are received.·
Chairman reserves the right to make reasonable adjustments in location of
tables for the benefit of the exhibitor and the betterment of the total
USE OF SPACE
Exhibit Chairman reserves the right to decline or prohibit any exhibit or part
of an exhibit which in his opinion is not suitable and in keeping with the
character of the Convention. No spaces shall be sublet without the consent of
the Exhibit Chairman. Displays will be permitted on the exhibit floor only by
official exhibitors. Distribution of advertising matter by representatives of
firms who are not official exhibitors is strictly forbidden.
Exhibit Chairman reserves the right to restrict exhibit to a minimum noise
level and to suitable methods of operation and display of materials. If for any
reason an exhibit or its contents are deemed objectionable by SFT or ACT, the
exhibit will be subject to removal. This reservation includes person, things,
conduct, printed material or any item of poor character which SFT or ACT
considers objectionable to the Convention’s well being. In the event such as
eviction or restriction is enforced, SFT or ACT will not be liable for
refunding rental fees or funds for exhibit equipment rental except at its own
discretion. Exhibitor agrees that SFT or ACT may substitute the actual space
assigned to exhibitor if necessary.
Exhibitors are urged to use novel and unique ways to
attract attention to their exhibit space. The basic responsibility for
attracting meeting participants to the exhibit is the exhibitors.
Each single exhibit space shall
contain one 6’ tabletop, two chairs, carpet and a wastebasket. Double spaces
shall be two 6’ tabletops, two chairs, carpet and a wastebasket. These items are included with your exhibit
fee paid to SFT. Additional booth items may be ordered from the decorator. (our official
Exhibit Service Provider). An
Exhibitor Service Kit will be posted on this site six weeks prior to the show. *The packets will not be mailed. Electricity can be ordered
from the hotel. The electrical
form will also be posted six weeks prior on the Sponsor & Exhibitor Information page.
Exhibitors are responsible
for arranging their own shipping. The online exhibitor service packet
will include shipping (in & out) instructions, move in, set-up and
breakdown instructions. The kit will
also include information on ordering extra tables, stools, and specialty
items. All shipping questions should be
directed to the decorator - Convention Makers, Inc.
NOTE: Do not ship exhibit directly to the hotel
Exhibit Area is the Omni Grove Park Inn, Grand Ballroom BC, Level 8. Move-in may begin at noon on Thursday, July 28, 2016, and should be
completed by 3 p.m. Setup and
dismantling of the exhibit and display of merchandise is the responsibility of
the exhibitor. Exhibitor
expressly agrees not to dismantle his/her exhibit or do any packing before the
closing hour (1:30 p.m. on Saturday) of the exhibit hall. Dismantling must be completed by 6 p.m. on Saturday, July 30, 2016.
HOURS OF EXHIBIT
Every effort is made to allow the maximum amount of exposure to attendees for the exhibiting firms, including coffee breaks, lunches and the silent auction held in the exhibit hall. The professional exhibits will be located at the Omni Grove Park Inn, Grand Ballroom BC on the eighth level. The exhibits will open on Thursday, July 28, 2016 at 5 p.m. and close at 8:30 p.m. Exhibitors are strongly encouraged to participate in the “extra” events, including the Therio Awards Dinner on Friday night, July 29, 2016 or the after conference group event, which this year will be a white water rafting trip on Sunday, July 31. Tickets to either event may be purchased on the registration form or by calling 334.395.4666.
Thursday, July 28: 5 p.m. to 8:30 p.m.
Friday, July 29: 7 a.m. to 5 p.m.
Saturday, July 30: 7 a.m. to 1:30 p.m.
Exhibitors wishing to insure their goods must do so
independently and at their own expense.
LIABILITY & THEFT
The SFT/ACT and officers or staff members of the same
will not be responsible for the safety or the property of the exhibitors, their
agents or employees, from theft, damage of fire, accident or other causes. Reasonable care will be used to protect the
exhibitor from such a loss.
All confirmed / contracted exhibit space(s)
cancelled by June 6, 2016, will be subject to a
$100.00 USD service charge per space. All cancellations after June 6, 2016,
will forfeit the entire booth fee. All
requests for space cancellation and refunds must be in writing and mailed to Society for Theriogenology, P.O. Box 3007, Montgomery, AL 36109 or emailed to: TherioConference@franzmgt.com. It is the exhibitor's responsibility to confirm receipt of email notification.
Phone: (334) 395-4666
To help us promote your company
please email your company logo in
either JPEG (high resolution) or .eps format as well as a 50
word or less company description
to TherioConference@franzmgt.com. We print logos and the company descriptions in the
conference program. In order for your company description or any ads purchased to be
included in the program they must be submitted by May 15, 2016.
THE THERIOGENOLOGY FOUNDATION LIVE &
The 8th annual Silent Auction will be located in the Exhibit Hall starting Thursday, July 28, 2016 at 4:30 pm. We encourage exhibitors to donate items to the silent auction, books, paintings or portraits, jewelry, tee shirts, novelty items, educational events or veterinary items. Every attendee is able to bid on the auction items, which will be placed in the Exhibit Hall.
The eighth annual Live Auction benefiting the Theriogenology Foundation will be held in conjunction with the Therio Awards dinner, Friday July 29, 2016. This event will take place in the hotel and tickets may be purchased at the time of registration or by calling 334.395.4666. Items included in the live auction include trips, educational events, jewelry, sporting events, local items, etc. and we encourage exhibitors to donate items to be included in the Live Auction.
Donations for either the Live or Silent Auction may be made using the donation form on the Theriogenology Foundation website, http://www.theriofoundation.org/?page=AuctionDonation. Please include a high resolution photo and description of your item.