Instructions for Authors of Abstracts
for Consideration in the Special Issue to be published in Clinical Theriogenology
-Single spaced, 12 point Times New Roman font.
-All abstracts in English, United States spelling
-Center the article title and names of authors; everything else should be left justified.
-Capitalize only the first letter of the first word of all titles, subtitles, column headings (in tables) and labels on figure axes.
-The abstract should be no longer than 1 page including any figures, tables or references. Please be as specific as possible, including means and P values (where appropriate); the abstract should be valuable as a stand-alone document.
-Provide up to 5 key words; capitalize only the first key word and separate successive keywords with a comma (with no punctuation after the final key word).
-Background information should be limited to a maximum of 2 sentences; in many cases, the Abstract will simply begin with a statement of the hypothesis/hypotheses and objective(s).
-When citing materials, equipment and statistical software, please cite the supplier, city, state (if applicable) and country (if not the United States), as follows: Sigma Chemical Co., St. Louis, MO (these citations are done in parentheses in the text). If most materials are from a single supplier, state that and note the exceptions. If you cite the same supplier more than once, you only need to state the company name on the second and subsequent citations.
-Please describe briefly the statistical methods used, the main effects and interactions(where appropriate), and the software used.
-Either cite a P value or use the term ‘significant’ but do not do both.
-The terms ‘significant’, ‘tendency’ and ‘correlated’ should be used only in a strict, statistical context.
-If there was no significant difference among treatments, you can often simply report an overall mean and SD/SEM. If something was not significant, do not pretend that it was.
-Please indicate whether you are reporting SD or SEM (do so once and be consistent).-In general, report data to one decimal place.
-Numbers less than 10 should be written as a word, unless followed by an abbreviation of units. For example: five cows, 5 sec, 5 d, 5 mL, 5 L (note the capital ‘L’).
-Leave a blank space between the last number and the unit (5 mg); temperature and degree symbol are written closed (no space; 50C)
-Use the word ‘to’ in lieu of a hyphen: 5 to 10 mg
-‘Standard’ abbreviations (see guide for authors) can be used without definition; all other abbreviations should be defined at first use. Avoid excessive use of abbreviations and do not start a sentence with an abbreviation
-Your acknowledgements should appear just before the reference (if any).
-If absolutely essential, you can cite a reference in the Abstract; include author names, year, journal name, volume and page number. It would be highly unusual to cite more than one reference. The Vancouver style of citation is to be used with the exception that only the first three authors of multi-authored papers are listed. For example:
Martinez MF, Adams GP, Kastelic JP, et al: Induction of follicular wave emergence for estrus synchronization and artificial insemination in heifers.Theriogenology 2000;54:757-769.
-References must be included in the one page limit.-In the Reference list, references should be cited in consecutive order when first mentioned in the text, designated by a superscript number placed after all punctuation marks.
-In the Reference list, there are no periods after an author’s initials and no ‘and’ before the name of the last author. The journal name should be abbreviated (standard abbreviations),do not cite issue number (just volume), and there should be no blank spaces after the year of publication. Titles of journals are to be abbreviated in the style of Index Medicus. Oneword titles are not abbreviated.
Figures and Tables
- Most abstracts do not contain any figures or tables.
-You can include a table or figure if you feel it would simplify or clarify the abstract, but it would have to be small and simple and must still be included in the one page limit.
-Tables and figures should ‘stand alone’ from the text-Use figure formats that can be easily edited (for example, to enable revision to an axislabel). Keep axis labels succinct (capitalize only the first letter, use a capital ‘L’ for liter, put units in parentheses).
-Minimize repetition in tables; for example, incorporate units in the column heading instead of listing the same unit after each entry in the column.-In tables and figures, indicate significant main effects and interactions, but do not cite the statistical methods used.
-Do not use a table or figure when you could easily communicate the data in the text.
-Note that publication of color images in the hard copy of the journal costs will be billed to the author. However, there is no charge for color in the on-line version of the document(regardless of whether it is in color or black and white in the hard copy). A common choice is color for on-line and black and white for hard copy.
-Please provide high-resolution images of all figures. Color images can be used for publication in black and white, but there may be a reduction in image quality.
-Please consult a past issue of Clinical Theriogenology for examples of format.
1. Submission of an abstract for consideration in either the competitive or noncompetitive sessions is considered a commitment that, should the abstract be accepted in any of the categories, the appropriate author (as described in the Call for Abstracts) will be present at the SFT Annual Meeting to present the abstract in a formal oral or poster session.
2. If the appropriate author is not available to present the abstract at the SFT Annual Meeting, you may petition the Chair of the Scientific Abstract Committee to request permission for an alternative author to present the information. In the case of a competitive abstract for which the submitting graduate student/resident is not available to present the abstract but for which a suitable substitute presenter can be found, the abstract may still be included for presentation during the competitive session but it will not be scored and will not be eligible for awards.
3. In the event that no suitable person is available to present an accepted abstract or poster at the Annual Meeting, the submitting/presenting author will be barred from submission of Scientific Abstracts for consideration for presentation at the Annual Meeting and will be barred from speaking at the Annual Meeting for a period of five (5) years. All other authors will be barred from submission of Scientific Abstracts for consideration for presentation at the Annual Meeting and will be banned from speaking at the Annual Meeting for one (1) year.
4. Penalized authors have the right to petition the Executive Board of the American College of Theriogenologists for a reduction or waiver of the penalty. A written petition that includes the reason for the absence from the meeting should be submitted to the Chair of the Scientific Abstract Committee no later than 1 week before the Annual Meeting. The Chair and other members of the Abstract Committee will review the petition and present the case to the EB at the August business meeting. Authors will be notified of the decision of the Board by email after the conclusion of the annual meeting.
Questions on proper formatting of your abstract should be directed to:
Robert S. Youngquist, Editor, Clinical Theriogenology
4435 Highway PP
Columbia, MO 65202573-474-6737
Email: mailto: firstname.lastname@example.org