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2020 Call for Abstracts
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CALL FOR ABSTRACTS – 2020

Each year the ACT sends out a Call for Abstracts to be presented and included in the proceedings for the Therio Conference in the upcoming year. Below is the information relative to this process.


The Society for Theriogenology and American College of Theriogenologists issue a call for research and case abstracts to be presented at the annual Therio Conference July 22 - 25, 2020 in Pittsburgh, Pennsylvania.

Application deadline is February 1, 2020. Abstracts will be considered in four categories:

1. Competitive Category:

Abstracts submitted for this category must have a graduate student, resident, intern, post-doctoral scholar, veterinary student*, or undergraduate student as the first author (only one submission per first author will be accepted in this category). Abstracts on material that has already been published or has been accepted for publication at the time of submission will not be considered. These abstracts will be judged on the basis of scientific merit (written). The eight abstracts with the highest written scores will be selected for presentation during the abstract competition. First authors chosen to present in the abstract competition will receive one complimentary registration for the meeting. The abstracts will be presented during a plenary session and judged for presentation quality (oral and understanding of scientific basis). Financial awards will be given to the four presenters with the highest total score out of 50 points (written [25 points] plus oral [25 points]).

The first author (graduate student, resident, intern, post-doctoral scholar, veterinary student, or undergraduate student) will be required to present the abstract during the abstract competition at the Therio Conference. Oral presentations will be 10 minutes in length; an additional two to three minutes will be allowed for questions only. Time limits will be strictly enforced for the abstract competition; exceeding the 10‐minute time limit will result in disqualification from the competition.

Other high‐scoring (15/25; 60%) abstracts not selected for the abstract competition will be chosen for presentation during a non‐competitive session, and one of the authors will be required to present the abstract at the Therio Conference during a general session or educational session. Presenters of these abstracts will not receive complimentary registration for the conference.

If the appropriate author is not available to present the abstract at the Therio Conference, you may petition the Chair of the Scientific Abstract Committee to request permission for an alternative author to present the information. In the case of a competitive abstract for which the submitting individual is not available to present the abstract but for which a suitable substitute presenter can be found, the abstract may still be included for presentation during the competitive session but it will not be scored and will not be eligible for awards.

2. Non‐Competitive Category:
All individuals, including practitioners, faculty, graduate students, residents, intern, post-doctoral scholars and veterinary students* are encouraged to submit abstracts to be considered for presentation during a general session or an educational session (there may be more than one submission per first author in this category). Abstracts on material that has already been published or has been accepted for publication at the time of submission will not be considered. Presenters in this category will not receive a complimentary registration to the conference. Oral presentations will be 10 minutes in length; an additional two to three minutes will be allowed for questions only.

3. Case Abstract Category:
All individuals, including practitioners, faculty, graduate students, residents, interns and post-doctoral scholars are encouraged to submit noteworthy case reports for consideration for presentation during a general or educational session.

Abstracts on material that has already been published or has been accepted for publication at the time of submission will not be considered. Case reports will not be considered for inclusion in the competitive category. There may be more than one submission per first author in this category. Presenters in this category will not receive a complimentary registration to the conference.

4. Poster Category:
All individuals, including practitioners, faculty, graduate students, residents, interns and post-doctoral scholars are encouraged to submit abstracts/ case reports to be presented as posters. Abstracts on material that has already been published or has been accepted for publication at the time of submission will not be considered. There may be more than one submission per first author in this category. Presenters in this category will not receive a complimentary registration to the conference.

Posters are normally displayed in the exhibit hall. You are encouraged to be present as often as possible during exhibit hall breaks to answer questions about your poster. However, all poster presenters are expected to be present during the Friday lunch hour when the conference will advertise your presence. Abstracts and case abstracts not selected for oral presentation may be given the option to be presented as posters, based on scored ranking. Posters will be limited to the 20 highest scoring submissions.

General:
Presenters of research abstracts, posters, and case abstracts will not be reimbursed for travel or other expenses incurred in presenting an abstract, nor will they receive an honorarium. All accepted abstracts will be printed in the annual Therio Conference Proceedings, Clinical Theriogenology.

Submission of an abstract for consideration in either the competitive or any noncompetitive sessions is considered a commitment that, should the abstract be accepted in any of the categories, the appropriate author (as described in the “Call for Abstracts”) will attend the Therio Conference to present the abstract in a formal oral or poster session.

In the event that no suitable person is available to present an accepted abstract or poster at the Therio Conference, the submitting/presenting author will be barred from submission of scientific abstracts for consideration for presentation at the Therio Conference and will not be allowed to speak at the Therio Conference for a period of five (5) years. All co‐authors will be barred from submission of Scientific Abstracts for consideration for presentation at the Therio conference and will not be allowed to speak at the Therio Conference for one (1) year.
 
Penalized authors have the right to petition the Executive Board (EB) of the American College of Theriogenologists for a reduction or waiver of the penalty. A written petition that includes the reason for the   absence from the meeting should be submitted to the Chair of the Scientific Abstract Committee no later than one week before the Therio Conference. The Chair and other members of the Abstract Committee will review the petition and present the case to the EB at the August board meeting. Authors will be notified of the decision of the board by email after the conclusion of the Therio Conference.

* VETERINARY STUDENTS PLEASE NOTE: While you are eligible to submit in Categories 1 and 2 above, you may choose to submit in the SFT Veterinary Student Case Reports and SFT Veterinary Student Research Reports. These are separate submissions and details for these submissions may be found on the SFT (therio.org) website.

 
GUIDELINES: WHAT TO SEND AND HOW TO SEND IT

Electronically: Submit via email (address on top of submission form)

General: Authors should read the Guide for Authors for the journal Clinical Theriogenology. Specific instructions for submission of abstracts can be found on the ACT website (www.theriogenology.org) under “Call for Abstracts”.

Font: Single spaced, 12-point Times New Roman

Length: No longer than one page

Paper: 8.5” x 11”

Margins:
 1.5” top and bottom – 1” left and right

Header: The title, authors, and their affiliations must be centered at the top of the page.

Content:
 Abstracts should state clearly the hypothesis and aims of the project, describe the methods used, and summarize the findings. Keywords (up to six) should be listed at the bottom of the page. Authors are encouraged to consider the criteria for judging provided on the website.

Form: 
You must complete and submit the submission form for your abstract.

Abstracts not adhering to these guidelines will not be considered for presentation. 

DEADLINE: Abstracts must be received no later than February 1, 2020 for consideration.

IF YOU HAVE NOT RECEIVED AN ACKNOWLEDGEMENT THAT WE HAVE RECEIVED YOUR ABSTRACT SUBMISSION BY FEBRUARY 5, 2020, PLEASE CALL OUR OFFICE AT 334.395.4666.

The ACT/SFT Abstract Submission Author Agreement Form must be signed by all authors. A copy of the completed form must be submitted along with the abstract. The form is available on both the ACT and SFT websites. Access the required Call for Abstracts application form on either the ACT website at www.theriogenology.org or the SFT website at www.therio.org under the 2020 Therio Conference heading, listed under Education and Events on both sites.

Those submitting abstracts for consideration will be notified by March 30, 2020 if their abstract(s) were accepted or declined.

 

2020 Abstract Submission Form

 

Format for abstracts published in the proceedings issue of Clinical Theriogenology

Theriogenology News section of December issue of Clinical Theriogenology alsohas the format for abstracts.

Abstracts should state clearly the hypothesis and aims of the project, describe the methods used, and summarize the findings.

Authors are asked to consult 2019 Conference issue of Clinical Theriogenology for examples of abstracts.

Font: Single spaced, 12-point Times New Roman

Length: No longer than one page

Paper: 8.5” x 11”

Margins:
 1.5” top and bottom – 1” left and right

Specific examples of each section of the abstract are presented below.

Header: Title, authors, and their affiliations must be centered at the top of the page.

Title

Bold font, centered, only first word and proper nouns upper case, remainder lower case, e.g.

Hydroallantois and prepubic tendon rupture in a Standardbred mare

 Authors

First name and last name, separated by comma, departmental or institutional affiliation denoted by superscript letter (superscript numbers are used to cite references), superscript placed after punctuation, centered below title; do not include degrees or specialty board certification, e.g. 

Madonna Morrison,a Bradley Back,a  Trenton McClure,a Paul Hanna,a Claire Card,b Mariana Amorima

Institutional affiliation

Right below Authors, no line separation, and centered. List department, college, university, city, state abbreviation, country (if other than the United States); do not include other information such as street address, zip (postal) code, etc. only first letter of words in capital. e.g.

aAtlantic Veterinary College, University of Prince Edward Island, Charlottown, PE, Canada; bWestern College of Veterinary Medicine, University of Saskatchewan, Saskatoon, SK, Canada 


Text

Indent the first line of each paragraph by 0.5 inches; single spaced; do not leave extra space between paragraphs (try to avoid having paragraphs); font size 12 point 

Abbreviations

If abbreviations are used, define the abbreviation at its first use, then use the abbreviation thereafter. Do not begin a sentence with an abbreviation; either write the word or revise the sentence. Do not use abbreviations in titles. 

Keywords

The term ‘Keywords’ (one word) is typed in bold font followed by a colon and a space followed by up to 6 key words separated by commas.

Note: only first keyword’s first letter is in capital. e.g.

 

Keywords: Equine, mucociliary, endoscopy, cervix, carbon

References

In general, most abstracts DO NOT require bibliographic citation but if the authors wish to cite published literature, please follow the citation format used by Clinical TheriogenologyAuthors are responsible for ensuring the accuracy of all citations listed; citations must be verified against original publications. Authors need to cross check citations in text and references to ensure that all papers cited are included in the references and vice versa.

References are cited in order of use in the text by a superscript number placed after any punctuation with no space, e.g.

Hydroallantois in mares is a rare and life-threatening condition,1,2 which may lead to abdominal wall disease.2,3 

If 3 or more references are cited, use a hyphen between the first one last one, do not list them all, e.g.

Blood pressure rises when linea alba is incised and as ovaries are manipulated in healthy bitches undergoing OHE.15-17

 
Journals

Authors

 List only first 3 authors, if more than 3, then use et al. Use only last name of authors first, then initials, no periods after initials or spaces between initials, comma between authors’ initials, colon (:) after last author initials or after et al, e.g.

Clark SG:

Zwida KH, Kutzler MA:

Roberts JN, Grooms DL, Thompson ER, et al:

Journal Title

Titles of journals are to be abbreviated in the style of Index Medicus (http://www2.bg.am.poznan.pl/czasopisma/medicus.php?lang=eng) in accordance with the National Library of Medicine (https://www.ncbi.nlm.nih.gov/nlmcatalog/journals).

Titles with 1 word such as Theriogenology are not abbreviated. Title Clinical Theriogenology is not abbreviated.

Journal titles are in normal font, not italics, 1 space between journal title and year of publication.

Year of Publication

Year of journal publication is followed by a semicolon (;), no space after year or after semicolon.

Volume Number

Volume number of the journal follows the semicolon, no space and is followed by a colon, issue numbers, months, etc. are not included.

Page Numbers

The inclusive page numbers are listed; if only the first page is listed, it gives the appearance that the work cited is an abstract. A period follows the last page number (no abbreviation for last page), e.g. 

Journal article (single author)

Odde KG: A review of synchronization of estrus in postpartum cattle.

J Anim Sci 1990;68:817-830.

 

Journal article (more than 3 authors)

 

Martinez MF, Adams GP, Kastelic JP, et al: Induction of follicular wave emergence for estrus synchronization and artificial insemination in heifers. Theriogenology 2000;54:757-769.

 

Veterinary Clinics of North America looks like a book but it is a journal and should be so cited, e.g.

Johnson CA: Diagnosis and treatment of chronic vaginitis in the bitch. Vet Clin North Am Small Anim Pract 1991;21:523-531. 

Books

Authors

Cite the authors of the chapter, not the editor(s) if a multiauthor book
List the first 3 authors, followed by et al. if there are more than 3 authors.
Punctuation and spacing are the same as above for authors of journal articles.

Title of the chapter

Capitalize the first word of the title, then only proper nouns if they appear in the title, a period after the end of the title.

Title of the book

Title of the book follows ‘In’ and a colon, a space after colon followed by names of editors.

Editor(s)

List the editors of a multiauthor book; list only the first 3 followed by et al. if there are more than 3 editors.

Edition

Use abbreviation for the number of edition and do not abbreviate edition. 

City of Publication

List the city in which the book was published followed by a semicolon.

Publisher

One space after semicolon, then list the publisher
a colon after name of publisher.

Year

One space after colon, then year of publication,
a period after the year, followed by 1 space.

Pages


Lower case “p” followed by a period and 1 space, include page numbers of chapter or section, use a hyphen between first and lost page (do not abbreviate the last page number), a period after last page number.

Examples

 

Book (Single editor)

 

Krekler N, Hollinshead F: Pyometra. In: Monnet E: editor. Small Animal Soft Tissue Surgery. 1st edition, Hoboken; Wiley-Blackwell: 2013. p. 625-634.

 

Book (more than 3 editors)

 

McKinnon AO, McCue PM: Induction of ovulation. In: McKinnon AO, Squires EL,Vaala WE, et al: editors. Equine Reproduction. 2nd edition, Ames; Wiley-Blackwell: 2011. p. 1858-1869.

 

Proceedings

 

Kenny RM, Bergman RV, Cooper WL, et al: Minimal contamination techniques for breeding mares: techniques and preliminary findings.

Proc Annu Conv Am Assoc Equine Pract 1975; p. 327-336.


 

Committee Documents

Case Abstract Scoring Sheet

Abstract Written Score Sheet

Abstract Oral Score Sheet

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7/22/2020 » 7/25/2020
2020 Therio Conference

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The Society for Theriogenology is an organization of veterinarians dedicated to animal reproduction, whose mission is to promote standards of excellence in reproductive medicine, to provide outreach and education to veterinarians, and to foster continual improvements in theriogenology.

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